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Final calls to close out certain transactions in SAP

2016 May 16
by HISD Communications

End-of-year deadlines earlier because of OneSource implementation
Due to the implementation of OneSource, it is critical to the success of data conversion that HISD departments and schools close out as many transactions as possible prior to the go-live date of July 1, 2016. Thus, end-of-year deadlines are earlier this year. In addition, transactional access to SAP may be restricted to support the project implementation.

The last day for shopping carts to be APPROVED is Friday, May 20, 2016. Any outstanding shopping carts past this deadline will be canceled.

The last day for travel requests to be APPROVED is Friday, May 27, 2016. Any outstanding requests past this date will be canceled.

See below for additional deadlines. All deadlines reflect standard close of business at 5 p.m.

Date Action
June 3, 2016 Last day to use Procard for approved purchases
Last day that procurement will issue a purchase order
June 26, 2016 Last day to process a goods receipt

 

All school requests for purchasing after the above deadlines will require emailed approval from the school’s Chief School Officer.

In order to provide urgent assistance for emergency purchasing/travel requirements, the following staff members are available.

Procurement: Richard Gay, Officer Procurement, 713-556-6515

Finance: Stanley Osborne, Interim Controller, 713-556-6400

Accounts Payable: Carmen Rodriguez, Accounts Payable Manager , 713-556-6426

 

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