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District to merge SAP and PeopleSoft in 2016

2015 October 29
by HISD Communications

Project to provide seamless integration between HR, Payroll, and Finance & Logistics

Members of team HISD who use SAP and PeopleSoft will soon be able to log into one system that is designed to be more efficient, easier to use, and will provide more functionality in their day-to-day work.

Various departments are collaborating on a large scale, districtwide initiative that will not only improve and upgrade SAP functionality but will merge the district’s payroll and HR functions from PeopleSoft to SAP. The go-live date for the project is July 2016.

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“Originally, this started out as a project that would update the functionality of the district’s finance, budget, and logistics systems,” said Chief Financial Officer and Deputy Superintendent Ken Huewitt. “However, during the discovery phase, we quickly realized the value of creating a seamless integration between HR, Payroll, and Finance & Logistics. By creating a smarter management system and processes that go along with it, we will in turn give our employees more time and resources to focus on what matters most—teaching and learning.”

Employees won’t be trained on the new system until the spring, but the district is asking a select group to help guide the district through the project’s implementation and to provide their coworkers with regular communication updates leading up to the launch next summer. Each HISD campus and department have designated an employees that will serve on a Change Agent Network. The network will provide a way for employees to provide feedback to project leaders and act as a communications conduit from the district level to individual schools and departments.

“We don’t want a group of 15 or 20 people making decisions for 30,000, so we have created a way to allow employees to share their insights and ideas with the project team,” said Chief Technology Officer Lenny Schad. “These change agents will also keep their co-workers informed of the project, as well as the trainings and new processes that will come along with it.”

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